Privacy Policy

Introduction Privacy policy HR Hanza Recruitment

This privacy statement applies to all data collections and other data processing of HR Hanza Recruitment. Where in this privacy statement the name HR Hanza Recruitment (or “we” or “us” or “our”) is used, reference is made to HR Hanza Recruitment and the same passages also apply to the companies affiliated with HR Hanza Recruitment.

In this privacy policy we describe:
How we process (collect, use, share, destroy and protect) personal data you provide;
How you can access your personal data;
How this data can be viewed, changed and / or removed;
How to file an (alleged) complaint.
If you choose to voluntarily provide us with information, we will use this information in accordance with our Privacy Policy.

HR Hanza Recruitment is convinced that the privacy of its candidates, flex workers, employees, as well as its other relations and visitors to the website is essential. The personal data is therefore treated and secured with the greatest possible care, in accordance with the requirements of the General Data Protection Regulation (GDPR).

This policy applies to all HR Hanza Recruitment data collections and other data processing operations.

Technical information

The HR Hanza Recruitment website can be visited without us recording any form of personal data from you. Like many other websites, our website also uses cookies. Like many other websites, this website collects through these cookies certain non-identifiable information about the users of the website, such as, for example, the IP address of your Internet Service Provider, date and time of access to the website, the internet address of the website from which you were directly linked to our website, the operating system you use, the parts of the website you visit, the pages of the website you visited and the information you viewed, information about the type of device you use for your visit to the site, the geo-location where you are and the material you send or download from the website. This technical information is used to manage the website and system administrator, and to improve the website and its use. Since this data is not traceable to a natural person, this technical data may be passed on to third parties and this data can be stored permanently for future use.

Cookies

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

HR Hanza Recruitment uses cookies and web statistics. We do this to see how visitors use our website. This information helps us to improve the site. HR Hanza Recruitment will never share data obtained from cookies with third parties. A cookie is a file that is stored on your computer. These cookies can be recognized during a follow-up visit to our website.
The cookies do not store data that can be traced back to a person.

What personal data we collect ?

Candidates
We collect your data from the moment you enter or leave your data on our website, you have been approached by our consultant and you have registered, or otherwise register or are registered to use our services.

We may also collect information from you if you have placed it on public funds that could indicate that you are interested in our services. In that case we will approach you if you are interested in registering with us in accordance with our terms and conditions and with due observance of this Privacy Policy.
The storage period for this data is set at 2 years.

Business contacts
We record the contact details of contact persons for prospects, customers, relations and suppliers in our CRM system to safeguard the contact details.

Why we collect personal data ?

Candidate
In general, we collect and process your data via the website or through our own addition with the prior consent of the person concerned for the performance of our services. These services include mediation, temporary staffing, permanent contract, payroll, recruitment & selection, personal development and employability, payroll and personnel management.

For this service we need specific information to:

  1. To be able to make you offers and / or to provide information about the services and other activities and to better tailor them to your wishes and qualities. This is done by our employees or by automated means (for example with a vacancy alert);
  2. To approach you for commercial offers, newsletters and promotional actions that may be of interest to you, only if you have registered for them (opt-in);
  3. To be able to assess your suitability and availability in connection with mediation to permanent or temporary work or an assignment, including the use of test results, reference checks, social media (if this is relevant to the position and indicated in the vacancy text) and possibly other sources.
  4. To enter into and maintain a mediation relationship with you and to carry out the relevant administration for this purpose;
  5. To be able to record an assignment with the client in an agreement with the client and to maintain and fulfill the agreement with the client;
  6. To process data for our clients in the context of a pre-employment screening;
  7. To promote assessments, training or other tests to assess whether you qualify;
  8. For management purposes including management information and operational safety;
  9. For compliance with laws and regulations if we have entered into a mediation relationship with you;

Business contacts
HR Hanza Recruitment processes the personal data of contact persons of business partners involved who work for companies with which we do business:
• To make offers for and / or provide information about the services and other activities;
• Maintain a business relationship;
• To conclude and maintain an assignment agreement.

What personal data do we collect from you ?

Candidates
We process the personal data that is necessary for our services; some of this information is required to use our services. Additional information may be desirable to better tailor the service to your wishes and qualities or to meet more specific questions or obligations from clients. You are responsible for the accuracy and relevance of the data you provide.

More specifically, this concerns – among others – the following personal data and / or documents:
At registration:

  • name and address details, telephone number, e-mail address;
  • Date of birth, place of birth, nationality, age, gender;
  • Curriculum vitae (CV), information about education, internships, working conditions and work experience;
  • Information about training and education and / or tests that you have followed or done yourself or through us;
  • Information about availability and leave;
  • Other information that is or may be important in the context of the assessment of the suitability of the candidate, for example references and certificates;
  • Passport photo and video (introduction). This on a voluntary basis.

When you can start / work / have worked for HR Hanza Recruitment:

  • Nationality, citizen service number, proof of ID, work permit;
  • Other data related to personnel, salary and absenteeism registration;

HR Hanza Recruitment only records special personal data if this is necessary to comply with its legal obligations, insofar as permission has been given there, or if this is otherwise permitted by or pursuant to the law. “Special personal data” means data about race, religion or belief, political affiliation, health, sexual life, trade union membership, criminal personal data and / or personal data about unlawful or annoying behavior.

Business contacts
We process the names, contact details (mail and telephone number) and functions of contact persons for business contacts.

Who we share your data with

Candidates
HR Hanza Recruitment may transfer your personal data to other HR Hanza Recruitment entities, its clients, subcontractors (e.g. data processors) who provide services or perform assignments on behalf of the controller, suppliers, government agencies and other business relations. And in all other cases in which we may be obliged to do so, for example by a court order or a court order.

The provision of the personal data takes place on the basis of a legitimate interest, legal obligation and / or for the execution of the agreement in accordance with the goals as stated under “Why do we collect your personal data?”.

Your personal data is only processed within the European Economic Area (EEA).
HR Hanza Recruitment ensures security by appropriate technical and organizational measures on the data provided by you, taking into account the state of the art, the implementation costs, as well as the nature, scope, context and processing purposes and the risks in terms of probability and seriousness. for the rights and freedoms of individuals.

Business contacts
HR Hanza Recruitment may transfer the personal data obtained from its business relations if this is necessary to achieve the objectives for the business relationship. This data may be passed on to other HR Hanza Recruitment entities and business partners who provide services on its behalf, and in any other cases where HR Hanza Recruitment may be required to do so, for example, by a court order or court order. Personal data can be transferred outside the Netherlands. HR Hanza Recruitment ensures security by means of appropriate technical and organizational measures on the stored personal data, taking into account the state of the art, the implementation costs, as well as the nature, scope, context and processing purposes and the risks to rights that differ in probability and seriousness. and freedoms of persons.

How long we retain your data

The retention periods that we use depend on the applicable statutory retention periods and the category under which the personal data fall.

Candidates (for recruitment for permanent service and permanent contract to clients)
Your brokerage data (name and address details, CV, work experience, training, test results, etc.) are available for a maximum of two years. A reminder e-mail will be sent a month before the expiry of this period to request your permission again. If you no longer wish to be included in the database, you can indicate this. After you have indicated that you no longer wish to be included in the database, the data will be kept for a maximum of 6 months in connection with any complaints. In this protected environment, your data is only available to a limited number of persons within HR Hanza Recruitment under strict conditions in accordance with the stated goals and deadlines. After the aforementioned periods, your data will be permanently removed from our database.

We want to prevent us from approaching you unnecessarily several times. That is why we want to record in our database when you were last contacted. We ask your permission for this. We record this information (name and address details and last contact moment) in our database after you have given permission for this. We keep this contact information for 5 years. The contact details will then be removed from our database and you will only be added to the database again after your permission.

Candidates (when placed as a permanent contract with clients)
When you join us as an employee through payroll or salaried employment, we will store your personal data for a maximum of five years in accordance with legal requirements during employment and after employment. These data relate to personal details, employment contract, changes, performance appraisals, payroll tax statements, BNS number and identity documents.

The same procedure is used for approach and recruitment as described in the previous period.

Business contacts
The personal data of contact persons of business relations are held for the purpose of improving our services. This data is stored for a maximum of 10 years.

Rights to inspect and / or change your data

Candidates
By contacting HR Hanza Recruitment via e-mail : info@hr-hanza.com
you can request change of the personal data registered about you. You can request change a number of details at any time, such as making changes to your CV or your account details.
To use this service you must identify yourself with a valid ID.

Business contacts
If you would like to view and / or make changes to your details, please contact your HR Hanza Recruitment contact via e-mail : info@hr-hanza.com. To use this service you must identify yourself with a valid ID.

What rights you have over your data

For both candidates and contact persons of business relations, if they want data to be permanently deleted within HR Hanza Recruitment , you can contact your contact person or the general telephone number. To use this service, you must identify yourself with a valid ID.

This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Right to data portability of your data

If you want to transfer your data to another organization, you can contact your contact person or the general telephone number. HR Hanza Recruitment will then collect your data and transfer it to you via a secure email. To use this service you must identify yourself with a valid ID.

How we protect your data

HR Hanza Recruitment makes every effort to optimally protect your personal data against unlawful processing. HR Hanza Recruitment ensures security by appropriate technical and organizational measures on the data provided by you, taking into account the state of the art, the implementation costs, as well as the nature, scope, context and processing purposes and the risks in terms of probability and seriousness. for the rights and freedoms of individuals.

If HR Hanza Recruitment uses processors as controller, HR Hanza Recruitment will draw up a processing agreement with this party before processing. At least the same or stricter security measures will apply as if this data were processed within HR Hanza Recruitment.

Questions, comments, complaints

If you have any questions, comments or complaints about the processing of your personal data by HR Hanza Recruitment, you can contact us in writing or by email using the information below:

Email: info@hr-hanza.com
HR Hanza Recruitment: , Wisselhof 11, 5809 BZ Leunen.
By telephone: Telephone number 0031 639438840.

Suspicion of a Data Breach

If there is a (suspicion of) a data breach, we request that you report this immediately using the information below:

Email: info@hr-hanza.com
HR Hanza Recruitment: , Wisselhof 11, 5809 BZ Leunen.
By telephone: Telephone number 0031 639438840.

Amendments

HR Hanza Recruitment may make changes, additions or changes to its Privacy Policy from time to time for a variety of reasons. The most current Privacy Policy can be viewed at any time on the HR Hanza Recruitment website. This version was drawn up in May 2020.

Contact forms

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Additional information

HR Hanza Recruitment is a recruitment agency, Registered by Chamber of Commerce under number KVK 65864778.